Office & Travel Coordinator

Ubisoft’s 19,000 professionals, working across more than 30 locations around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their dedication and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal opportunity company that believes diverse backgrounds and perspectives are key to creating worlds where both players and community can thrive and express themselves. With our Ubisoft Corporate Social Responsibility team, we work with and for our players, helping to create original and memorable gaming experiences that go beyond entertainment to enrich lives. Beside this, at Ubisoft, we are committed to making our own active contribution to a better environment through green initiatives and global carbon neutrality. If you are excited about solving game-changing challenges, cutting-edge technologies, pushing the boundaries of entertainment and Play Green, we invite you to join our journey and help us create the unknown.

Read more about our commitment to social impact here - https://www.ubisoft.com/en-us/company/social-impact.

For which tasks (responsibilities)?

As an Office & Travel Coordinator, you will oversee the Ubisoft Ukraine Workplace services and make the experience of our team members memorable.

You will directly report to the Workplace Manager and will back him/her during the absence. You will work in coordination with many other stakeholders like Procurement, Accounting or Communications team.

Responsibilities

• Act as the first contact point in studio for our team members

• Provide the highest level of customer service to all employees & guests

• Coordinate our Safe Place and Invincibility Hub in Kyiv

• Supervise cleaning care with our provider

• Supervise daily breakfast and food organization during events

• Coordinate corporate travels through our provider (local & international)

• Manage office supplies

• Creating requests for invoices payment

• Participation in budgeting and budget use control

• Follow and address employee feedback about workplace experience

• Assist with general workplace initiatives & pilots

• Provide activity report

• Posting of different information in Teams channels and on Intranet

What kind of professional are we looking for?

• Minimum 4+ years of relevant working experience in similar position.

• English – Fluent level is a must.

• Good knowledge of workplace soft services.

• Vendor management experience.

• Good knowledge of MS Office and Internet tools.

• Experience within the games industry is a plus.

• Driver’s license with B category.

• Based in Kyiv.

What is important for us in a person?

• Excellent communication and relationship development skills.

• Autonomous, dynamic, and results-oriented approach.

• Problem-solving and open-minded.

• Strong organizational skills coupled with the ability to prioritize competing tasks in a fast-paced environment.

• Flexibility and ability to adapt to change.

• Sense of initiative, attention to details.

• A desire to develop your career in a dynamic, innovative international organization.

Why do we enjoy working here?

Professional Growth:

• Training & Development: Access training programs tailored to your professional growth and advance by attending English and French language classes. Explore development opportunities to expand your skills and boost your career in the dedicated Ubisoft learning platform and by accessing the global knowledge base.

• Career development plan: Define your career goals and get a clear picture of your growth plan and opportunities.

• Leadership program: Participate internal program that covers all key managerial skills and competencies and maximum adjusted to Ubisoft business reality: focus on applying theory to practice.

Health & Wellness:

• Comprehensive Healthcare: From premium health insurance that includes gym memberships to psychological assistance programs. We prioritize your well-being and ensure you have the best care.

• Wellness Initiatives: Engage in mindfulness sessions and participate in a variety of well-being activities. Free bicycles are also available for convenient commuting and promoting a healthy lifestyle.

• Snacks Options: Start your day right with breakfast options provided in the office, including dietary accommodations to suit your needs. Additionally, we offer a selection of healthy snack options in the office to support your overall wellness.

Community Engagement:

• Social Responsibility Initiatives: Participate in our social responsibility initiatives, contributing to meaningful change in our communities and fostering a sense of purpose beyond the workplace. Ubisoft grants you additional time-off to contribute to a good cause.

Fun & Relaxation:

• Ubisoft Connect: We set you up with a full list of Ubisoft titles added directly to your Ubisoft Connect account on PC and keep growing your collection with every new release.

• Office Celebrations: Join in various office celebrations, game release festivities, run marathons, after-work events, fostering a vibrant and inclusive workplace culture.

• Recreational Breaks: Take refreshing breaks with recreational activities like table tennis, board games, and video games available in our vibrant office environment. Dive into our Ubi-library stocked with games, board games, and books for leisure and relaxation during your rests.

What are the conditions and bonuses?

Work-Life Balance:

• Generous Time Off: Enjoy 20 working days of annual vacation along with additional time-off for volunteering, maternity/paternity and special occasions. Need an extended break? You can also take a sabbatical or long-term leave.

• Flexible Work Arrangements: Embrace a hybrid work setup that allows for flexibility and work-life balance.

Workplace Comfort & Tech Support:

• Contemporary Office Environment: Work in a modern office space equipped with sports facilities, Fun Hub and shelter.

• IT Support: Work with cutting-edge technologies and recent hardware supported by our IT team, ensuring smooth operation on your machine(s) and comfortable work arrangements.

• Home Office Setup: Ensure your comfort and productivity with essential home setups provided while WFH, including peripherals and ergonomic chairs.